STA is an organizational member organization. Member companies are defined by their relationship to the production of Shakespeare’s plays. The organization’s “primary focus” must be the production of Shakespeare’s plays. They are not defined by non-profit status, or budget size, or by professional versus community theater status.
An organization or company is a legal entity, not to imply any group of people who form “a company of actors” within a community or within an educational institution. Member organizations may be “in residence” or “in affiliation with” an educational institution.
MEMBER REPRESENTATION TO CONFERENCES
Member Organization representatives may be registered for the members’ conference. Each member organization has one vote regardless of the number of representatives.
Associate Members may apply, but the number of associates invited to conference by the executive committee may be finite, depending upon the capacity and scope of the conference.
The founders formed STA for the executive leadership of producing theater companies whose primary focus is the production of Shakespeare’s plays. Executive Leadership may be represented at the conference by Artistic, Education, Executive, Managing and Producing Directors. Members may designate another leader from their company to represent them, such as the lead Dramaturg, Associate Artistic Director, General Manager, or Director of Artistic Learning. These designated representatives will be in a position that oversees staff and budgets and/or possess long-standing historical knowledge of the member theater, thereby allowing them to make substantive contribution to the conversation that is the core of these membership conferences and the peer mentoring the conferences are meant to foster. Representatives from the categories listed above are welcome to register for and attend the conference. One of these representatives may vote at the business meeting on behalf of the organization.
Membership has actively discussed and encourages Board Members of member organizations to attend the conferences in order to educate them on issues and concerns of the field.
Delegates should otherwise be fulltime staff leadership, “senior staffers,” of the member organization, or the equivalent leader in small or community organizations without full-time staff. Examples include, but are not limited to, marketing and development directors.
The conference is a place for leadership to discuss pertinent and pressing challenges of leadership and Shakespeare production, discuss issues of international and national concern to the field, and to offer each other support. Therefore, the Executive committee encourages members to carefully select their representatives from executive leadership or senior staff in order to promote discussion among equals and to prevent conferences from becoming “job fairs”.
The number of delegates allowed per member theater may be limited in the future due to the growing size of STA and the limitations of any given conference site. There is currently no limit on the number of delegates.
Exceptions to limitations include the conference host and the next year’s conference host. The next year’s host is encouraged to bring staff members to the conference for training purposes. A conference host company may invite individual artists or staffers to voluntarily work the conference in exchange for access to conference activities. These activities may exclude specific sessions such as the business meeting, leadership convenings, or budget-size breakouts, while including plenaries and general break out sessions.
STA will, from time-to-time, invite guest speakers to conference. These guest speakers do not need to become members, and need not be official delegates of a member organization. An invitation to present at a conference does not imply future invitations.
In some cases it may be determined that guest speakers are indeed qualified for membership. In these cases, membership is strongly encouraged so that STA isn’t hosting guests without the financial support that membership provides.
Partners, spouses, and significant others who travel to the conference site with a bona fide representative of a member organization are welcome to purchase a ticket to the final banquet, or other designed social event. Beyond attendance at one session of their choosing, other conference activities are limited to paying representatives of member organizations.
Partners who work for the member company must register as a paying representative or official delegate if they intend to participate in conference activities.